1. Basic Policy
ES-CON JAPAN Ltd. (“the Company” hereinafter; consolidated subsidiaries included in the annual securities report shall be referred to as “Group Companies” hereinafter) will handle personal data appropriately at all times, in full compliance with the Act on the Protection of Personal Information and other applicable laws and regulations, as well as guidelines issued by the Personal Information Protection Commission and by other entities.
2. Our Corporate Name, Head Office Location and Representative Name
|Corporate name||Head office location||Representative|
|ES-CON JAPAN Ltd.||
Tokyo Head Office
Osaka Head Office
3. Collection and Use of Personal Information
When collecting personal information, the Company will make public or indicate the purposes of use (including the information provided in this policy). When collecting personal information directly from the subject of the information (this term refers to the particular individual identified by such personal information) through contracts or other documents, including electromagnetic records, the Company will specify the purposes of use in advance and collect information by fair and lawful means. The Company will use personal information appropriately and to the extent necessary to achieve the purposes of use. The Company may use personal information outside the stated scope of the purposes of use where permitted by the Act on the Protection of Personal Information or other laws or regulations. The Company will not use personal information in ways that may facilitate or induce unlawful or unjust conduct.
* The term electromagnetic records refers to electronic, magnetic or other record formats not necessarily directly perceptible to human senses.
4. Purposes of Use of Personal Information
5. Personal Data Safety Control Measures
The Company will implement safety control measures necessary and appropriate for the management of personal data, including, but not limited to, the prevention of its leakage, loss, or damage. The Company will also exercise necessary and appropriate supervision over employees and contractors (including subcontractors) who handle personal data. Safety control measures for personal data are specified in separate internal rules, including internal rules on the protection and management of personal information. These measures include the following, among others.
6. Sharing of Personal Data
The Company will share personal information regarding the Customers or other parties described in “4. Purposes of Use of Personal Information” above, as follows.
7. Supervision of Employees and Contractors
When its employees handle personal data, the Company will exercise all necessary and appropriate supervision to ensure the security of the data. Should the Company entrust the whole or any part of personal data handling processes to a contractor, the Company will exercise all necessary and appropriate supervision to ensure the security of the entrusted data.
8. Provision of Personal Data to Third Parties
The Company will not provide personal information in its possession to any third parties except in the following cases:
- The Customer or other parties have provided consent in advance.
- A contractor is engaged to the extent necessary to achieve the purposes of use.
- Such provision is required by laws or regulations.
- Such provision is required to protect human life, to prevent injury, or to protect property under circumstances in which obtaining customer consent is difficult.
- Such provision is deemed especially pressing in the interests of improving public health or promoting the healthy development of children under circumstances in which obtaining customer consent is difficult.
- The acquisition of the customer's consent appears likely to hinder the fulfillment of statutory affairs by the national or local government in cases in which the Company is compelled to cooperate.
- Such information is provided to the persons included in the scope of sharers in 6 above.
9. Ensuring the Accuracy of Data etc.
The Company will keep personal data accurate and current to the extent necessary for the purposes of use. The Company will strive to delete personal data without delay when it is no longer needed.
10. Disclosure of Retained Personal Data
Should the Company receive requests from the Customers or other parties for the disclosure of personal information (including the disclosure of records of personal data provision to third parties) pursuant to the provisions of the Act on the Protection of Personal Information, the Company will, after verifying that such requests are made by the actual subjects of the information, promptly make the disclosure to the subjects of information without delay. (If the Company holds no relevant personal information, the Company will provide notification to this effect.) This provision shall does not apply if the Company is not required to make such disclosures under the Act on the Protection of Personal Information or other laws or regulations. Please note a fee (1,500 yen per disclosure) is charged for the disclosure of personal information.
11. Correction and Suspension of Use of Retained Personal Data
The Company strives to keep personal data accurate and current. Should the subject of any information notify the Company of inaccuracies in the retained personal data, the Company will review the information and make any necessary corrections, additions, or deletions (“Corrections, etc.” hereinafter ). In addition, should the Company receive a request from a subject of the information to suspend the use of or to erase the retained personal data from which the subject of the information can be identified (“Suspension of Use, etc.” hereinafter) on the grounds that the handling of the retained personal data is beyond the scope of the purposes of use or was collected by wrongful means, the Company will review the particulars and, if such request is found to be factual, effect the Suspension of Use, etc. of the retained personal data.
The Company will also suspend the provision of the retained personal data to third parties (including sharing under 6 above) after reviewing the request from the subject of the information. Please note, however, that if the Suspension of Use, etc. of retained personal data is effected, the Company may no longer be able to provide certain services to the user. Please submit inquiries regarding correction and/or Suspension of Use of retained personal data to the inquiry desk specified below.
12. Reporting Leakage or Other Incidents.
In the event of personal data leakage, loss, or damage, the Company will submit the necessary reports in accordance with the provisions of the Act on the Protection of Personal Information and other laws and regulations, notify the subjects of the information concerning such incident, or take appropriate alternative measures in lieu of such notification.
13. Inquiries (Department in Charge)
Please contact us using the following information to request the correction, suspension of use, disclosure, etc. of the Company's retained personal data or to make other inquiries.
Information Desk for Handling of Personal Information
ES-CON JAPAN Ltd. Information Desk for Handling of Personal Information
13F Meiji Yasuda Seimei Osaka Midosuji Building, 4-1-1 Fushimi-machi, Chuo-ku, Osaka-shi, Osaka, Japan 541-0044
Toll-free number (from within Japan): 0120-116-356
Hours: 9:30-17:00 (excluding Saturdays, Sundays, national holidays, year-end/New Year holidays, and summer holidays)
For the purpose of providing its services, the Company may use a system for sending certain information from files referred to as cookies to the computers of visitors to this website. Such information is stored on the computer’s hard disk or in computer memory. Information saved to cookies is used solely for website and marketing analysis by the Company and by Group Companies and to provide various services. Thus, this information does not infringe on visitor privacy. Visitors may configure their browsers to reject cookies, if they prefer. However, doing so may disable certain features and services.
ES-CON JAPAN Ltd.
President Takatoshi Ito