ES-CON JAPAN

Investor Relations

ES-CON JAPAN is a life developer that builds the settings of people’s futures, bringing ideals into reality and the future of Japan to life.

Corporate Governance

1. Basic Thinking Regarding Corporate Governance

We regard corporate governance as a critical factor, both in implementation and continued reinforcement, in becoming a vital entity within society. Corporate governance is key to achieving enduring growth in corporate value and enhancing corporate transparency and soundness based on our purpose, vision, and principles of action.

Purpose (The Group's raison d'être in society and the value of its presence from society's perspective)

“IDEAL to REAL: Bringing ideals into reality to create a new future”

We create value rooted in the community, helping to bring about cherished cities and living environments in which residents can take pride.

The value we create represents our contributions to society. Consequently, each of us seeks to realize original forms of self-actualization through that value.

While designing an ideal future, we will be creating a new future, with the aim of being regarded as a unique, essential presence by all our shareholders.

Vision (Our ideal shape for achieving our Purpose)

To develop not just buildings but the lives of those who live in them, with their happiness in mind --this is the kind of life developer we aspire to be.

Through solutions proposed by cross-departmental teams made up of the best and brightest minds, we create a new prosperity unprecedented in the real estate industry, thereby connecting people with people and communities with the future.

Principles of Action (principles formulated to realize our vision)

1. Provision of new value
We will use our information networks, planning ability, and product development expertise to tap the unlimited potential of real estate and to create new value that responds to every need of our clients.
2. Sustainability management
We will respond to various social challenges with precision and pursue scenarios in which our company and society can grow sustainably and side by side.
3. Growth and stability
Rather than pursuing volume and scale, we aspire to achieve high-quality growth based on a keen awareness of capital and cash efficiency. At the same time, we seek to build firm financial and operational foundations capable of accommodating a broad range of business risk.
4. Management awareness
We will strive to achieve a strong offense in management that is always one step ahead by ensuring that all Group employees are aware of management issues and by continuing to be a company that practices rapid decision-making.
5. Compliance
We will comply with all applicable laws, regulations, and societal norms both within and outside Japan; maintain a keen awareness of compliance and governance issues; take appropriate action as human beings; and form an organization with great bottom-up communication.
6. Gratitude
We will act at all times in ways that demonstrate our clear appreciation and respect for colleagues, whether within or outside the company. We will seek to build and maintain strong working relationships.

2. Corporate Governance Structure

We have an audit committee, so the board of directors and this committee manage, supervise, and audit the execution of business.

(1) Board of Directors

The board of directors consists of ten members: three executive directors, three non-executive directors, and four directors who are members of the Auditors Committee. To enhance management oversight functions, the six independent external directors are the three non-executive directors and three of the four directors who are members of the Auditors Committee.

- The board of directors in principle meets at least once a month to enhance management oversight functions through thorough deliberation and review of important matters.

- To secure speed and dynamism in business execution, the Articles of Association require the delegation of decision-making on important matters of business execution to executive directors. The scope of such delegation is managed strictly in accordance with monetary and other standards set forth in the Job Authority Rules approved by the board of directors. The state of the execution of important delegated business matters is promptly reported to the board of directors.

(2) Auditors Committee

To enhance its independence three of the four Committee members are independent external directors.

- The Auditors Committee in principle meets once a month. If required by Auditors Committee members, the accounting auditor and internal auditing staff, as well as members of senior management, including executive directors, attend these meetings to provide timely and appropriate reports.

- Auditors Committee members engage in the periodic exchange of perspectives with the President and Representative Director and, if necessary, interviews with members of senior management, including executive directors, striving to ascertain the state of business execution and related issues in individual business departments.

- The full-time Auditors Committee member attends important Company meetings, such as periodic meetings of the management committee and head office meetings attended by executive directors and core personnel of individual business departments, to share information on the state of management and progress with business plans.

(3) Nomination and Remuneration Advisory Committee

As an advisory body to the board of directors, the Nomination and Remuneration Advisory Committee deliberates and makes decisions on matters such as director nomination and remuneration.
A majority of its membership consists of external directors to enhance the independence and transparency of nomination and remuneration.

3. Reasons for the Current Corporate Governance Structure

(1)

The supervision and effectiveness of the board of directors are strengthened by having directors who are members of the audit committee possess voting rights at board of directors meetings.

(2)

Delegation of important business to executive directors ensures promptness, mobility, and flexibility in execution, preventing loss of business opportunities.

(3)

Directors who are members of the audit committee are involved in decision-making regarding nomination and remuneration of other directors based on their right to state their opinions on the process, enhancing its transparency.

(4)

The Nomination and Remuneration Advisory Committee, an advisory body to the board of directors, deliberates and makes proposed decisions on matters related to the nomination and remuneration of directors who are not members of the Auditors Committee (decisions on individual proposed remuneration amounts, proposed remuneration policies, and proposed nominations and reappointments). A majority of its membership consists of external directors. This is intended to strengthen further independence and objectivity in matters such as director nomination and remuneration.

(5)

Close mutual cooperation is maintained among the Auditors Committee, the internal auditing department, and the accounting auditor to ensure the efficacy of audits.
Through the above, we believe that the current structure is optimal for contributing to sustainably increasing our corporate value.

4. Activities Related to IR

(1)

Preparation and publication of disclosure policy
It is posted on our website and included in securities reports.

(2)

Periodic briefings for analysts and institutional investors
These meetings were held twice in FY2023: in mid-February after the announcement of financial results and in mid-August after the closing of the second quarter. Each briefing is approximately one hour and includes presentations of business specifics and an overview of financial results, business strategies, and other matters by a representative, followed by a Q&A session for participants. In line with the change in the fiscal year end date, we will hold briefings every May and November starting in FY2024. Some 30 people participate in these events, including analysts and fund managers from Japan and overseas.

(3)

Periodic briefing sessions for overseas investors
Each quarter, as requested, we engage in individual IR activities through face-to-face meetings or web conferencing.

(4)

Publication of IR materials on the website
Financial information such as results, other regularly disclosed documents, securities reports, company explanations, corporate governance reports, convocation notices of ordinary meetings of shareholders, medium-term management plans, project guides, and videos and slides of semi-annual financial results briefings are posted on the website (partially in Japanese only). Our PR department also takes IR-related questions online. In addition, in order to improve disclosure and provision of information to overseas investors and others, the English versions of our quarterly financial highlights (summaries), convocation notices, presentation materials, major press releases and business details are posted on our IR website (English site) for overseas investors.

(5)

Establishment of department (person in charge) of IR
The department in charge of IR is the management department within the management division, the officer in charge of IR is the person in charge of information handling, and the person in charge of IR affairs is the head of the management department within the management division.

(6)

Other
We have created an IR site for overseas investors, on which we publish the English versions of our quarterly financial highlights (summaries), convocation notices, and results presentation materials.

5. Provisions on Respect for the Position of Stakeholders in Internal Rules

(1)

As stated in the Purpose, Vision, and Principles of Action set forth under our management philosophy system, our goal is to exercise management that leads to lasting and essential contributions to society. We seek to create new futures rooted in the community as a presence regarded as unique and essential by our shareholders. Based on this approach and through the following activities, we will strengthen value for each stakeholder.

1.

Based on our Principles of Action and Conduct Charter, we pursue our business activities based on a keen awareness of all our stakeholders.

2.

Based on the Employee Rulebook and Basic Policy on Human Capital Development (Basic Requirements for Human Capital), we train personnel to enable the sustainable improvement of corporate value and train personnel to impart the skills required to ensure sustainable improvements in corporate value.

3.

Based on the Compliance Declaration, we respond to all stakeholders fairly, impartially, and honestly.

4.

We disclose management information, including non-financial information, in a timely manner; improve corporate value; and make proactive returns to shareholders.

(2)

Implementation of environmental protection activities, CSR activities, and related efforts
The Company identifies efforts to address social challenges by promoting sustainability management as a key management strategy. By promoting company-wide initiatives, directed largely by the department in charge of ESG promotion and the Health Management Team, which was established to strengthen promotion of health management, the Company focuses on increasing essential corporate value that cannot be measured by financial information alone. See our website (https://www.es-conjapan.co.jp/corp/esg/) for more information on our sustainability initiatives.

(3)

Formulation of policies related to the provision of information to stakeholders
The Corporate Ethics and Conduct Charter and Compliance Declaration stipulate efforts toward transparency and openness to stakeholders.

6. Disclosure Based on the TCFD Framework

Based on the goal of achieving a carbon neutral society by 2050, we are seeking to create new values for the environment through next-generation urban development and related efforts. As part of plans establishing countering climate change as a key management strategy, we have selected members from management and each department to create a department in charge of ESG. This department works to disclose information based on the TCFD framework recommendations. Our Group of companies also announced its endorsement of the TCFD in June 2022.

7. Compliance

Establishment of Compliance Office

In October 2022, we established the Compliance Office directly under the President.

The newly established Compliance Office is led by a Compliance Officer (Matsuzawa Mitsuhiko, Director and Head of President’s Office), and will work to clarify management’s stance on legal compliance at ES-CON JAPAN and the ES-CON JAPAN Group as a whole and to strengthen awareness of compliance management issues.

Compliance Declaration

In March 24, we established the Compliance Declaration by making revisions to the Compliance Code of Conduct.

8. Diagram of Corporate Governance Structure

Diagram of corporate governance structure